Lesson Plan
Transcript Techniques
Participants will learn and apply best practices for transcribing therapy sessions accurately and sensitively, mastering key techniques for clear, client-centered documentation.
Accurate, client-focused transcripts support ethical progress notes, enhance continuity of care, and reduce misinterpretation in counseling records.
Audience
Time
Approach
Materials
Prep
Gather and Prepare Materials
15 minutes
Step 1
Introduction to Transcription Best Practices
10 minutes
Step 2
Guided Transcript Analysis
15 minutes
Step 3
Role-Play Application
10 minutes
Step 4
Group Debrief
10 minutes
Step 5
Wrap-Up & Practice Assignment
5 minutes
Slide Deck
Do’s & Don’ts of Transcription
Agenda
Do #1: Use Verbatim & Paraphrase Strategically
Do #2: Preserve Client’s Voice & Pronouns
Do #3: Maintain Sensitive, Objective Language
Don’t #1: Alter or Censor Content
Don’t #2: Inject Personal Interpretation
Don’t #3: Ignore Pauses & Non-Verbal Cues
Real-world Example
Tips for Consistency & Quality
Wrap-Up & Next Steps
Warm Up
Activity
Worksheet
Cool Down
