Lesson Plan
Email Like A Pro Lesson Plan
Students will learn to write polite, clear, and properly structured emails to teachers by identifying key components and practicing a quick draft.
Strong email skills empower all students—especially those with ASD—to communicate confidently and independently in academic settings and beyond.
Audience
7th Grade Students
Time
15 minutes
Approach
Model, analyze, draft, reflect.
Materials
- Email Templates Handout, - Sample Email Scenarios, - Projector or Smartboard, and - Paper and Pencil
Prep
Prepare Materials
5 minutes
- Print copies of the Email Templates Handout and Sample Email Scenarios
- Queue up a sample email on the Projector or Smartboard
- Ensure paper, pencils, and templates are ready
Step 1
Quick Email Overview & Scenario Discussion
5 minutes
- Display a sample email on the projector; ask students to identify greeting, body, and closing
- Distribute the Sample Email Scenarios; students choose one and briefly discuss purpose and tone in pairs
- Share one or two insights as a class
Step 2
Draft an Email
7 minutes
- Hand out the Email Templates Handout
- Students draft their email using the template based on their chosen scenario
- Teacher circulates, offering support and targeted feedback
Step 3
Share & Reflect
3 minutes
- Invite one or two
Slide Deck
Email Like a Pro
A 30-minute lesson for 7th graders
• Learn polite tone
• Use clear structure
• Build confidence in digital communication
Welcome everyone! Today we’re learning how to write emails to our teachers. Point out your name and grade when you email. Encourage students to participate and ask questions.
Why Email Matters
• Get help when you need it
• Show respect and responsibility
• Practice real-world communication skills
Explain why emailing teachers is important: for help, to submit work, and to show respect. Emphasize practice makes perfect.
Key Components of an Email
- Subject Line: Clear and concise
- Greeting: Polite opener (e.g., "Dear Mrs. Smith,")
- Body: State purpose and details
- Closing: Thank you and sign-off (e.g., "Sincerely, Alex")
Walk through each component. Ask students: “What would you write here?” Highlight subject line clarity and polite greetings.
Sample Email
Subject: Homework Question
Dear Mr. Lee,
I hope you are well. I had a question about yesterday’s math homework. Could you please explain how to solve problem #5? Thank you for your help.
Sincerely,
Jamie
Display the example email. Point out each component in turn. Ask: “Is the tone polite? Is the request clear?”
Analyze Sample Scenarios
• In pairs, read one scenario from
Sample Email Scenarios
• Discuss:
– Who is emailing?
– What is the purpose?
– Is the tone polite?
• Share one insight with the class
Explain the activity: students will work in pairs. Distribute Sample Email Scenarios. Encourage discussion about tone and purpose.
Draft Your Email
• Choose a scenario
from Email Templates Handout
• Fill in:
– Subject line
– Greeting
– Body (state your request clearly)
– Closing and signature
• Write neatly and check spelling
Hand out the Email Templates Handout. Guide students through the template sections. Offer support as they write.
Share & Reflect
• Volunteer to read your draft aloud
• Class gives one positive comment
• One suggestion for improvement
Remember: Polite + clear = successful email!
Invite volunteers to read their emails. Give positive feedback and one suggestion. Summarize the lesson: clear structure + polite tone = effective email.
Worksheet
Email Templates Handout
Use this handout to guide your email writing. Fill in each section carefully, then practice drafting a complete message.
1. Email Template
Subject: ________________________________________________
Greeting:
Dear _______________________________,
Body:
I hope you are well. I am writing because _________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Closing:
Thank you for your help!
Sincerely,
_______________________________
2. Practice Draft
Choose one scenario from Sample Email Scenarios. Draft your email below using the template above.
Subject: ____________________________________________
Greeting:
Dear _______________________________,
Body:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Closing:
Thank you for ____________________________________________
Sincerely,
_______________________________
3. Reflection Questions
- What is the main purpose of your email? _______________________________________________________
- How did you make your tone polite and respectful? _______________________________________________
- Which part of the email template was easiest to fill in? __________________________________________
- What would you check before sending this email? ________________________________________________
Activity
Sample Email Scenarios
Choose one scenario below and think about the purpose, audience, and tone before drafting your email.
- Homework Question
You tried solving your math homework last night but got stuck on problem #7. You want to ask your teacher for clarification and guidance. - Absent from Class
You were sick and missed yesterday’s science lab. You need to let your teacher know why you were absent and ask for any notes or make-up work. - Feedback Request
You just turned in your history essay and would like feedback on how to improve your argument and writing style before the next assignment. - Meeting Appointment
You’re concerned about your overall grades and would like to schedule a short meeting with your teacher to discuss strategies for improvement.
Cool Down
Email Reflection Exit Ticket
Name: ______________________ Date: _________________
Please answer the following questions to reflect on today’s lesson:
- What is the main purpose of the subject line in an email?
- List the four key components of an email you learned today.
- Why is it important to use a polite tone when emailing a teacher?
- What will you check or review before sending your email to make sure it’s correct?
Thank you for your thoughtful responses!